The use of hardware during the project period must align with the project's purpose as described in the project plan. At the end of the project, the hardware must be owned by a local legal entity.
Hardware will be reimbursed based on actual costs. However, the total budget for hardware can never be adjusted upward since the individual items Technical Assistance and Hardware cannot be mutually offset.
Market conformity checks
RVO commissions SGS - a supplier of independent inspection, verification and certification services - to determine whether the prices for hardware in your project are following the current market rates. The final subsidy amount for hardware is based on the price determined in the Market Conformity certificates SGS issues.
You can submit no more than 3 requests for a Market Conformity Check (RMCC, see the form below) at the expense of RVO during your project. If you choose to submit more requests, the costs of the extra RMCCs are at the project partners' own expense.
Please note that the applicant is responsible for arranging the market conformity checks. You can contact SGS directly to start the procedure. SGS will send us the original version of the certificate. The applicant will receive a digital copy.
When to submit an RMCC
You can submit an RMCC for all second-hand hardware and items in your Project Hardware List that cost €25,000 or more. In the case of second-hand goods, SGS also checks the minimum quality requirements.
At the end of your project, at least 90% of all project hardware costs must be checked by SGS. It is possible that the hardware items that exceed €25,000 do not add up to 90% of your project hardware costs. In that case, you must add hardware items to your RMCC until they do.
We advise you to submit an RMCC after large hardware purchases and after purchasing second-hand hardware for the following reasons:
- for administrative efficiency: it gets more complicated to collect the required documents if considerable time passes since having purchased the hardware;
- to limit your risks; for example, a fire can destroy your hardware between purchase and RMCC;
- to prevent devaluation, second-hand hardware's market value is determined based on the date of visual inspection.
You do not have to send us hardware invoices directly, as we receive the invoices for more than 90% of the project hardware costs from SGS. We will only ask for extra invoices if we need more information to determine the subsidy amount.
Hardware costs are only eligible when they follow the current market rates. If SGS indicates that the stated hardware price is not in line with current market rates, RVO must use the SGS rate when determining your final subsidy amount.