Partners for Water - PVW-IVWW

The Partners for Water (PVW-IVWW) scheme is temporarily closed for applications. The following opening round for subsidy applications is from 19 January 2024, 12:00 CET, until 16 February 2023, 12:00 CET. If you want to apply for a subsidy during this opening round, you must first apply for a mandatory online intake interview with our advisor before 12 January 2024. If you apply for an intake interview after this date, you can submit your subsidy application when PVW-IVWW opens again in 2024.

Our advisors are always available for advice

Our water consultants are happy to explore the possibilities for a grant application during an intake interview with you. First, you must complete the intake form (below). Second, you must send the completed form to administratiepvw@rvo.nl. Then we will contact you for an appointment.

For whom

The PVW-IVWW subsidy scheme helps businesses, research organisations and NGOs that want to conduct a feasibility study or start a pilot project.

The types of organisation that can participate

This subsidy is available to specific types of organisations. Use the table below to determine whether your organisation meets the criteria and in which role. The table follows the General Block Exemption Regulation (GBER). This sets out the conditions for granting state aid.

Budget

Partners for Water is a 6-year subsidy programme for applications between 2022 and 2025. For 2022-2027, a total subsidy of €15 million is available, divided over 6 openings.

This year's second opening is from Friday, 30 June 2023, 12:00 CEST, to Friday, 8 September 2023, 12:00 CEST. For this opening, €2,278,692 is available. €1.9 million of this budget is available for pilots; €378,692 for feasibility studies.

A subsidy of no more than 70% of the eligible project costs is up for reimbursement for each project. The percentage for your organisation depends on the following:

• the type of project: pilot or feasibility;
• the type of organisation: enterprise, research institute or NGO;
• the size of your organisation; and
• whether you carry out the project with partners.

The available budget per opening is as follows:

Percentages of budgets for Partners for Water

Small, medium or large organisation

Use the SME wizard to determine whether your organisation is small, medium, or large. Does the test show that your company is a 'micro enterprise'? Then consider your company a 'small enterprise' for this scheme. Does the test show that your enterprise is not an SME? Then consider your company a 'large enterprise' for this scheme.

Project aim

Partners for Water (PVW-IVWW) aims to foster water safety and security abroad in a delta, delta city or river basin. Water safety and security mean sustainable protection from too much, too little or too dirty water. To achieve this, you will use innovative Dutch knowledge and expertise. These must be innovative within the context in which they are being used. You have to adapt your knowledge to local circumstances. This subsidy or subsidy round is not for the financing or the scaling up of proven knowledge.

This scheme falls under the Partners for Water (PVW-IVWW) 2022-2027 programme. This is a programme from the Netherlands International Water Ambition (NIWA). NIWA aims to increase water safety and security for humans, plants and animals.

Terms and conditions

Partners for Water projects must meet the following terms and conditions:

Intake form and interview: You start by submitting an intake form. You will then have a mandatory intake interview with our advisor, after which you can apply for a subsidy. See 'How to apply' for more information on the interview, the intake form, and the application deadline per opening.

Activities: You submit a subsidy application for activities focusing on experimental development (testing and developing) for water safety and security in the permitted countries. Experimental development is between Technology Readiness Levels (TRL) 5 and 8. TRLs indicate the degree of technological development. For more information, see European Union's Technology Readiness Levels (TRL). Use this information to check whether your project meets the feasibility study or pilot project requirements. In the project plan, you should indicate the TRL level at the start of your project and after completion.

Countries: The subsidy scheme is open to pilot projects and feasibility studies in almost all countries. You cannot submit a subsidy application for conflict countries or fragile states, as specified in Category B in Appendix 1 of the scheme.

Project scope: The total eligible project costs are at least €25,000. Please note that this is after deducting any benefits (revenues/income) during the project period. For a feasibility study, these do not exceed €250,000. For a pilot project, these do not exceed €600,000.

Eligible costs: The following costs are eligible for a subsidy:

• personnel costs;
• material costs;
• depreciation on machinery to be used;
• costs for products or services from third parties, such as travel and accommodation expenses. If you list third-party costs, consider whether you can change the supplying party for another party. If not, consider whether this party should be part of your partnership. Because as a partner in a partnership, a party is more involved in the project. This will offer your project more security.

Duration of activities: You must complete the pilot project's activities within 2 years of the date of our project approval. For feasibility studies, a term of 1 year applies. There is no mandatory start date.

Topics: The application must focus on one of the following topics:

1. drinking water;
2. sanitation;
3. water quality and availability;
4. climate adaptation, drought and flooding risks, river basin management, resilient cities;
5. biodiversity and water-related ecosystems;
6. food production and sustainable agriculture;
7. water infrastructure, sustainable waterways and ports resilient to climate change, but no onshore activities.

Target group: The pilot project or feasibility study has a clear target group in the country of application.

Applicant: A business, research organisation, or NGO applies for funding, possibly on behalf of a partnership. The applicant must have a permanent establishment in the Netherlands no later than the time of the decision on your application.

Own contribution: Each partner applying for a subsidy of more than €25,000 must show how they will finance the remaining costs through other means. There are 4 ways to do so:

1. Own resources: Send 2022 financial statements with your application.
2. A third party: Based on your financial statements, we will assess whether the carrying capacity is sufficient. If this is not the case, we will notify you. You can ask a third party to guarantee your contribution. In that case, you must submit a 'Third Party Guarantee' signed by the guarantor. You can draw up this document yourself. It must state at least that 'the guarantor guarantees the participant's own contribution required for € <insert amount> throughout the project'. You must also send us the guarantor's 2022 financial statements.
   A person can act as a guarantor for their own contribution. In that case, send a recent bank statement in this person's name instead of an annual financial statement. The bank statement must show the bank balance and the guarantor's name.
3. In-kind payments: In the budget, you explain how you will make this contribution. You indicate the number of staff members, their hourly rates, the duration, and the average number of hours per week they will work on the project.
4. From other funds or subsidies for the same activities: Send proof of these commitments. European Union government funds and subsidies are own contributions. But, to avoid stacking subsidies, we will deduct these amounts from the subsidy that you can apply for from Partners for Water.

Your contribution to the SDGs: You have to show that your project contributes to at least 1 of the water-related Sustainable Development Goals (SDGs):

• SDG 2: Zero hunger
• SDG 6: Clean water and sanitation
• SDG 11: Sustainable cities and communities
• SDG 13: Climate action
• SDG 14:Life below water
• SDG 15: Life on land.

For more information on the SDGs, see the United Nations on SDGs.

Assessment criteria: We use 7 criteria to assess applications. One criterion weighs more heavily than another; this is the 'weighing factor'. The Impact and Innovation criteria are the most heavily weighted.

Corporate Social Responsibility (CSR): Your project follows the CSR guidelines. CSR is also a more heavily weighted factor. We ask you to:

• follow OECD Guidelines for Multinational Enterprises;
• show how you carry out activities following the OECD guidelines;
• conduct a risk analysis of social and environmental risks; and
• state the measures you will take to avoid and reduce these risks.

Our project advisor will discuss CSR with you, for example, how often to report on points of attention from your risk analyses. For more information, see Corporate Social Responsibility (CSR).

Submitting more applications: During an opening, you can submit and be granted a subsidy for multiple applications for different, separate projects. All projects must meet the terms and conditions. All projects must follow separate intake interviews with our consultants.

For more information on terms and conditions, see the publication in the Government Gazette dated 2 May 2022 (in Dutch).

How to apply

1. Mandatory intake interview

You can schedule a mandatory intake interview with us at any time. Yet, all individual tenders have deadlines. If you want to apply for the second subsidy round in 2023, you must schedule an intake interview before 22 December 2023. Complete the intake form (below) and email it to us.

Our advisor will let you know whether your project fits the subsidy's framework and whether your project proposal meets the programme's aims. This should give you a better idea of whether your application will be successful.

2. Subsidy application

After the mandatory intake interview with one of our advisors and their approval of your plans, you can apply for a subsidy from the Partners for Water (PVW-IVWW) subsidy scheme. The deadline to apply for a subsidy is 8 September 2023, 12:00 CEST. If you want to apply for the 2024 subsidy round, apply for an intake interview before 12 January 2024.

• To apply, upload the documents via eLoket. You need at least level 3 to apply.

• Complete all forms in English.
• Any financial statements from Dutch cooperation partners may be submitted in Dutch. For any annual financial statements from foreign cooperation partners, at least the balance sheet and profit and loss statement must be in English.
• During the opening for subsidy applications, you may apply for a subsidy from 19 January 2024 until 16 February 2024, 12:00 CEST. To apply, upload the documents via eLoket. You need at least level 3 to apply.
• Without an intake interview before 22 December 2023, we will reject the application following Article 10(4) of the Framework Decision for subsidies I and M (in Dutch).

Required documents

• You must upload the completed application form and the attachments below.
• Complete all documents in English.
• Make sure to include the necessary signatures, including those of your partners.

Following your application

• You will receive written confirmation of receipt of your application. We will also inform you if your application is not complete. You can add documents to complete your application during the tender opening. You can no longer do so after the tender closing date. Make sure you apply on time.
• Within 13 weeks of the tender closing date, we will inform you whether your application meets the criteria for a subsidy. First, we check whether the applications meet the conditions and assessment criteria. Does your application meet these? Then it will appear on our list of applications. We will determine the order of the list based on the number of points awarded. There are 2 lists: one for feasibility studies and one for pilot projects. Applications that fit within the budget will receive funding in the order of their position on the list. You will receive a letter with the decision on the assessment of your application.
• If you receive a negative decision, you can submit an improved application for the same project during a subsequent opening. You do not have to request another intake interview in such a case. You may, of course, consult a project advisor before submitting a new application. In that case, email administratiepvw@rvo.nl and state your application number in the mail. This number starts with PVW5S23(XXX).

Project management downloads

The applicant has to complete a project summary at the beginning and the end of the project. Please use the project summary form below. Send the summaries to administratiepvw@rvo.nl within 6 weeks of the start and end of the project.
The grant decision states specific reporting obligations and deadlines. The main applicant is responsible for the timely fulfilment of these obligations.

The project management documents 'Request for a change' and 'Final report' will follow soon.

Calendar

Publications

• Government Gazette (in Dutch)