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Frequently asked questions regarding FVO Pillar 1

FAQ

Can a sector organisation apply for an FVO Pillar 1 subsidy?

Yes. Sector organisations are usually companies. A sector organisation can also apply for a subsidy if it is an NGO.

Sector organisations represent their members. The members can also be partners within the partnership in question, although this is not obligatory.

Is a pension fund considered to be an enterprise?

Yes. A pension fund is considered to be an enterprise.

An enterprise is a legal entity which undertakes economic activities. In other words, it supplies goods or services to the market. Entities which undertake economic activities on a ‘not for profit’ or ‘not for loss’ basis are also considered to be enterprises.

Can a partnership submit more than 1 application?

Yes.

In principle, applications will be treated on a ‘first come, first served’ basis. However, for the sake of diversity the minister may consider applications according to their themes, sectors and countries etc.

Furthermore, the partners must have sufficient capacity to carry out the project.

 

How far does a risk analysis have to be before an application for project A can submitted?

Before you submit an application for project A, you have to draw up a risk analysis with a clear indication of:

  • the types of RBC risks or misconduct in the production chain;
  • the players involved;
  • the RBC impact;
  • the geographical location.

Under OECD guidelines, enterprises are obliged to make a risk analysis. However, project A, the impact analysis, investigates the issue more deeply. You have to provide information on the causes of the problems and suggest a plan for possible improvements.

I want to conduct both Project A and Project B. What information on Project B do I need to provide in Annex Ia?

You must fill in item 5 (“Looking ahead towards a project plan on structural embedding (Project B)”) as comprehensively as possible, preferably with a strong focus on the activities you wish to conduct and the results you hope to achieve. You do not yet need to fill in the second part of the project plan for Project B, as this can be done during the execution and conclusion of Project A. You may also submit it to RVO.nl at that time for a go/no go decision. If you do, the amount of the subsidy granted will be fixed and changes will no longer be possible. You must therefore take this into account when filling in the budget tool.

I want to conduct both Project A and Project B, but I don't know the specific budget for Project B yet. What data should I enter into the budget tool (Annex II)?

When applying for a combination of Project A and Project B, you must include the budget for the entire project, even if you don't know the specific budget for Project B. In Annex II (the budget tool), you must provide an estimate of the total budget that is as complete as possible.

Upon completion of Project A, you must provide an Action Plan in which you translate the insights gained during Project A into activities and results. This Action Plan must also specify the budget for Project B. At this stage, it is still possible to submit a request to change the budget, although you should bear in mind that the total subsidy amount cannot be increased (although it can be lowered) once Project A has been completed.

What data do I need to fill in, and where?

  • The estimated budget for Project B must be entered into the budget tool (Annex II) in the Result 5 section. Under F. Costs Related to Third Parties, you must fill in an amount of money and a brief description.
  • For question [to be specified] in Annex Ia, you must outline what you plan to spend this budget on.

 

 

 

 

Can I submit an application for a subsidy if the specific NGO that will be participating is not yet known?

No, in this case, your application will be rejected.

 

What documents must I include in Annex V?

The coordinator (applicant) must demonstrate that they and their partners actively strive to prevent sexual and other misconduct as well as other transgressive behaviour by means of integrity policy, codes of conduct or other relevant documents. This must include:

  • how your company defines sexual harassment and transgressive behaviour;
  • a procedure for reporting cases of sexual harassment and other transgressive behaviour;
  • the procedure for handling such reports;
  • measures that are taken in the event of sexual harassment or other transgressive behaviour;
  • the manner in which your company reports such incidents to the competent authorities (including donors) and renders account for them.

 

What exactly defines sexual or other misconduct or other forms of serious transgressive behaviour against employees or third parties?

In any event, offences punishable in accordance with Dutch law are included in this definition. It can also include serious misconduct that is not strictly punishable under the law, but regarding which action is required in accordance with the integrity policy and code of conduct within the company or companies in question. Such conduct can result in dismissal with immediate effect or other serious disciplinary measures.

Are any parties other than the coordinator also obliged to submit documents relating to integrity policy?

No, although all partners must declare that they are compliant with the integrity policy submitted by the coordinator (applicant). This must be done by filling in the Partner Form (Annex III) and the Cooperation Agreement (Annex IV).