Apply for Ukraine Partnership Facility
This page provides all the information and documents you need to apply for a subsidy from the UPF scheme.
For this application round, you need to complete a mandatory quick scan before submitting your application.
You can find the most frequently asked questions in the Q&A. Is your question not listed in the Q&A? Email us at upf@rvo.nl.
Preparing your application
Has your partnership been formed? If so, take the following steps before applying.
Step 1: Check the criteria in the regulation
Please note that UPF3 has different criteria from previous rounds. Check whether your partnership and project idea match the criteria for UPF3. You can find a brief set of the criteria on the UPF subsidy page and the full regulation in the Government Gazette publication.
Step 2: Mandatory quick scan
When you meet the requirements, you must complete the mandatory quick scan in English. Email the quick scan to upf@rvo.nl between 17 October 2025, 10:00 CEST (Central European Summer Time) and 21 November 2025, 17:00 CET (Central European Time).
We will give you feedback on your quick scan. This advice is not binding, but it shows your chances of success if you move forward with the application. With our feedback, we will send you an application code. You will need this code to apply for UPF3. We will provide the quick scan form soon.
Step 3: How to apply
To apply for this application round, you need our feedback on your quick scan and the application code. Also, you need at least eHerkenning level 2+. If you do not have this yet, then first apply for eHerkenning. This process may take some time. With eHerkenning, you can submit your application online.
Step 4: Checklist for your application
Please keep the following company or organisation information at hand for each participant or partner
- the reference number or application code on the quick scan advice you received from us;
- the Dutch Chamber of Commerce registration number;
- bank details of the lead applicant;
- the project name;
- completed attachments. See the annexes below.
Step 5: Required documents UPF3
Complete and submit the required documents in English with your subsidy application. We will soon publish the templates.
Include all the necessary signatures, including those of your partners.
We only process complete applications in English in the order of receipt on a first-come, first-served basis. If your application is not complete, we will notify you. You can add documents to complete your application until the closing date.
The project plan must include an activity overview.
The budget form is an Excel file that includes coverage of the (minimum) 10% personal contribution, broken down by partner. The budget form must include a separate page on the liquidity forecast per partner, per quarter.
This document guarantees the partners' cooperation in carrying out the activities and the division of roles.
Also, it must guarantee compliance with the agreements made and the obligations associated with a subsidy award.
Each partner has to sign their own partner form, including the lead partner.
This concerns the most recent audited annual accounts of the lead partner in Dutch or English.
Both accounts must have been audited by an external, independent accountant. If these documents are not yet available for one or both years, unaudited annual accounts for those years will suffice.
If applicable, partners must include the most recent audited annual accounts in Dutch or English.
Note that if the partnership finances its own contribution from its own resources, and the partners' individual contribution amounts to 25,000 euros or more, these documents are also required from those partners concerned. Both must have been audited by an external, independent accountant. If these documents are not yet available, the unaudited annual accounts will suffice.
As a subsidy applicant, you represent your company and the partnership with which you intend to carry out the project.
Would you like an intermediary to apply on your behalf? Then complete the authorisation form for intermediairies.
After your application
Within 13 weeks of receiving your application, we will write to inform you whether we have approved your application. We will also send you our assessment of your application.
Do you have questions about your approved project? Please email us at upf@rvo.nl.
Project Management UPF3
The documents for project management UPF3 will become available later on.
Communicating about your UPF project
Within UPF partnerships, various parties communicate about their UPF projects. The infographic below, Strengthening your UPF project communication, will help you communicate effectively. Please inform your RVO contact person about your communication plans.
Project Management UPF2
Use the UPF2 annual report template to report on your project or projects.
Communicating about your UPF project
Within UPF partnerships, various parties communicate about their UPF projects. The infographic below, Strengthening your UPF project communication, will help you communicate effectively. Please inform your RVO contact person about your communication plans.
Project management UPF1
Use the UPF annual report template 2024 to report on your project or projects.
Communicating about your UPF project
Within UPF partnerships, various parties communicate about their UPF projects. The infographic below, Strengthening your UPF project communication, will help you communicate effectively. Please inform your RVO contact person about your communication plans.
- Ministry of Foreign Affairs
