After approval of your proposal, you and your project partners can start your project. The organisation that leads the project must report on the project's progress.
The first report you must complete and submit is the progress report inception phase. Please note that you have to complete all the documents from the inception phase before moving to the implementation phase. After that, you must complete and submit annual progress reports every year. After completing the project, you must complete and submit the final report.
If you have questions or problems, you can always contact your project advisor.
Documents and project phases
Please find all the documents you need for your project management on this page. For your convenience, we have ordered the documents by project phase:
- Partnership;
- Project duration;
- Project results;
- Project report; and
- Budget changes more than €25,000.
Report these project changes via a change request. Report all other changes via a progress report.
If you have any questions, please contact your project advisor.
All documents are classified as follows:
- Mandatory documents and templates;
- Mandatory documents and templates but only when relevant to your situation.
For example, the mandatory audit that goes with one of your annual progress reports; - Informative documents that help you complete the mandatory documents. You need to carry out your project correctly and report accordingly.
For example, the subsidy decision, the accompanying documents, labour costs and hardware.
Payments
- Please note that we will pay the subsidy amount in advance payments. The grant amount is conditional.
- Once you have finished all your project activities, accounted for all costs, and we have approved these, the grant becomes final.
- We will determine the final subsidy amount once you have completed the project and after we have received and verified all documents.
- If it appears that we have awarded the subsidy based on incorrect information, we may review and change the advance payments.
Inception Phase
Mandatory documents and templates
The Impact Pathways document is part of the progress report.
Mandatory documents and instructions when relevant to your situation
Informative documents that help you complete the mandatory documents
Downloads
Implementation Phase
Mandatory documents and templates
1. Progress report annual: Progress reports cover the periods from the inception phase until the final report. They give an overview of the activities carried out. They also explain any changes to the original project plan. The Excel document 'Budget and cost categories' is part of this report.
Impact pathway: This report is part of the progress report.
Mandatory documents and instructions when relevant to your situation
Informative documents that help you complete the mandatory documents
Downloads
Project changes
You need our written approval to make changes to your project. Without our approval, you cannot change partnerships, project duration, results, reports, or budget. Please be aware that not informing us immediately may have consequences for the final project subsidy. Use the forms below when relevant. Report important project changes via a change request and all other changes via a progress report.
Budget changes
Are the changes to your budget more than 25% and more than €25,000 per category? The categories are hourly costs, PPP partners, third party, hardware or travel and stay. If so, you need to ask for a budget change and send us new budget calculations. Please contact your project advisor when in doubt.
1. Budget tool (mandatory template): Use this form to register all financial changes. Send us new budget calculations if the changes to your budget are more than 25% and more than €25,000 per category. The categories are hourly costs PPP partners, third party, hardware and travel and stay.
Changes to partnerships
Use these documents for changes to the partnerships.
- Budget tool;
- Cooperation agreement;
- Integrity statement (free form);
- Partner form;
- New project partner's with their own contribution: the most recent annual report. If the new partner is a company, you also need a CSR policy.
Request for a change (form free, use when relevant)
Downloads
End of project
You must apply for the final subsidy on the date your project finishes. Use the following forms to do so: